On-site events must always be well planned from a safety point of view, not just "post Corona". However, it cannot be denied that the Corona pandemic has raised the topics of "Event Safety" and "Hygiene" to a new level.
The following utensils and measurements may not be missing at your next on-site event. Please check if you need the following:
1. Visitor counting system
A visitor counting system is particularly recommended for all events that are open to a wide audience and do not require tickets. The aim is to avoid overcrowding of the venue and to ensure the necessary distance between participants. Modern systems work with camera scanning and traffic light indication: the color "red" stands for "Please wait!", "yellow" for "Attention, already very full!" and "green" for "You may enter".
2. Air purification/disinfection devices
They are used to clean the air in indoor areas and conference/meeting/event rooms to free it from aerosols contaminated with viruses and bacteria.
3. Hygienic wall systems
These are used primarily indoors, but also outdoors to separate event areas, ensure distance, and prevent transmission of germs as a result of personal contact and/or too much proximity. When choosing a wall system, one of the things you should look for is that the surfaces are easy to clean.
4. Handwashing/Hygiene Stations
This can be a simple setup with a disinfectant dispenser and paper towels, or better yet, a fully equipped mobile handwashing sink that can even be placed in open terrain without access to water or electricity (see cover photo: "happy disinfection" by M.A. Systems, https://www.masystems.de/happy-disinfection/).
5. Taking of temperature
This can be done at a simple standing table/counter where service personnel take temperature measurements. However, an automatic temperature scanner can also be installed in an access lock at the entrance to the location/venue.
4. Info pillars / digital displays / service staff
In general, information boards or digital displays with instructions on safety and hygiene issues are always relevant for on-site events. Depending on the event type, it may be advisable to set up one or more additional information/service points where visitors can obtain comprehensive safety information. Furthermore, you can have a safety officer (e.g., a "Corona Safety Officer") walking around the premises, actively addressing visitors if the event’s safety requirements are not being met (e.g., proper wearing of mouth/nose protection, hand sanitization when entering the venue, etc.).
5. Corona test stations on site
Depending on the event concept, one or more test stations (for Corona rapid tests) must be set up at the entrance to the location to ensure that only persons who have tested negative can enter the event premises. Instead of (or in addition to) the testing stations, there may also be a special counter where the availability of a current, valid negative test and/or vaccination card is checked.
6. Certified Hygiene Officer
Depending on the event concept, approval of the event may be linked to official requirements, e.g. the presentation (and corresponding implementation) of a suitable hygiene concept. A certified hygiene officer can help with this. Appropriate courses are available at approved technical safety organizations such as DEKRA or TUEV.
7. Good information management in the run-up to the event
It is always important to inform all participants about the necessary safety and hygiene measures on site well in advance of the event and also to announce if, for example, a valid negative Corona rapid test is required.
Related topics (key words):
event security, event safety, hand hygiene, mobile hand hygiene, corona pandemic, M.A. System, event management, on-site events, event equipment, location setup, venue setup
Photo (credits): Happy disinfection – mobile hand hygiene station by M.A. Systems GmbH, Germany.